Maximizing Time Management With Toggl

Learn how to use toggl as an entrepreneur to maximize your time and improve your productivity.

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I'm Jen -  A web designer and strategist who has made it my mission to equip and inspire entrepreneurs to build a brand and business that allows them to live life on their terms.

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Introducing Toggl: A Deep Dive for Small Business Owners

We’ve all had those moments when, at the end of a busy day, we wonder where all the time went. As a small business owner, I love maximizing my time management using Toggl. Tracking your time is not only a helpful tool in your business, but it also provides valuable insight into how you manage your minutes, hours and days. When you work in an industry where your income is based more on your productivity than the hours that you log, every single minute and decision matters.

Your time is so valuable and analyzing where and how you spend it makes you a better business owner in the long run. Before we dive into the benefits, it’s crucial to understand what Toggl brings to the table. Toggl is designed as a user-friendly platform that provides detailed insights into how your work hours are distributed. You can completely customize how and what you track – from specific projects, to individual clients, and areas of focus such as marketing, invoicing and product creation. Its core function may be time-tracking, but its value to your business goes far beyond just logging your hours. When you really explore where your time is spent, you can make clearer decisions on your priorities and watch your business grow.

Reclaim Your Time with Transparency

Moments of Clarity

Let’s paint a picture; The 2nd business quarter has just come to an end, and you’re satisfied with what you accomplished, but you didn’t quite hit all of those lofty goals. It’s those moments that you wonder, “Where did my time go?” That’s where Toggl comes into play. Toggl logs how you divide your day, allowing you to analyze how often you get into a focused work space, and how often you’re interrupted or distracted from the task at hand.

Imagine having a diary that records not just what you did but how long each task took. Toggl is kinda like that but digital and way cooler. At a glance, see how much time you’re dedicating to each project, client, or even those admin tasks that always seem to eat into your day.

    • Adjust and Align: Realizing that invoicing is taking three times longer than you thought? Maybe it’s time to look into a more efficient system or delegate it.
    • Goal Getter: With tangible insights, set achievable goals. Make promises you can keep without burning the midnight oil.
    • Work-Life Balance: Juggling work and family time becomes easier when you have a clear picture of your work patterns. The goal? More heartwarming moments with the kiddos and perhaps some self-pampering.

Setting Up and Using Toggl

If you’re imagining a complex setup process that’s going to consume half your day, think again. Toggl is so simple to set up and I personally love that you can start small, and build on the features. you use over time. Sign up (for free!), get it on your phone or computer, and you’re good to go! The best part is, it perfectly integrates with other tools you might be using, like ClickUp and Google Calendar.

    • Projects and Tasks: Once you’re in, start by setting up different projects. Think of these as your main categories. Under these, you can have multiple tasks. For instance, under a project named “Marketing,” you might have tasks like “Content Creation,” “Social Media,” and “Email Campaigns.”
    • Time’s Ticking: Whenever you start a task, hit the Toggl timer. Dive into your work, and once you’re done, stop the timer. If you ever forget, no sweat! You can manually enter your time.
    • Tags and Details: For a richer understanding of your tasks, use tags. Maybe label tasks based on urgency or type. The more you detail, the more insights you gain.

Integrate and Elevate Your Workflow

While Toggl is fantastic on its own, when combined with other tools, it just becomes that much better! Toggl integrates smoothly with apps like ClickUp and Google Calendar. I keep all of my projects, client work and to-do’s within ClickUp. It’s my ultimate “brain dump” if you will. and the only way I can stay focused within my business. Once it’s time to work on a project or task, I pull up the assignment within ClickUp or Google Calendar and start tracking!

    • Calendar Integration: By syncing ClickUp with Google Calendar, your tasks, and their due dates can be automatically added to your calendar. Toggl can also integrate with Google Calendar. This allows you to track time directly from calendar events, ensuring that meetings and other scheduled activities are accounted for.
    • Setting Goals and Monitoring: Set time estimates for tasks in ClickUp. Compare these estimates with actual time tracked in Toggl to identify discrepancies. This data can be used for better forecasting, setting more accurate project timelines, and improving efficiency.
    • Automated Reporting: Toggl can generate reports based on your time-tracking data. This can help in invoicing, understanding productivity levels, and determining project profitability. By comparing Toggl’s time reports with ClickUp’s task lists, you can get insights into the time distribution across different projects and tasks.

As a small business owner time can be both an ally and a challenge. Tools like Toggl help transform how you use you manage and track your time into a helpful tool. By offering insights and seamlessly integrating with your digital toolkit, Toggl quickly becomes your business best friend. When you stay informed of where your time is being spent and if it’s actually benefiting your business in the long run, can you make better decisions. You’ll start to see little ways you can make a shift in how you SPEND your time each day, week, and even beyond and how those shifts can add up in meaningful ways for your business.

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My husband calls me Jennifer, but everyone else calls me Jen.
I started my first online business and blog way back in 2015, when I just knew I wanted to do life differently. I've always had a notebook full of scribbles and really big dreams. While my business has shifted a bit along the way, my love of this online industry has stayed the same.

And I have the skillset of being able to build a strategic website to thank for that. I truly believe that with anything is possible with a domain name, and a little web design magic.

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