Do you remember the first time you opened up Lightroom and it just felt like instant overwhelm? Maybe that was just me, but I have been using this program going on four years, and I’m still learning something new all the time!
Lightroom has functions that can make a photographer’s job a lot easier. Actually, it was created for that specific purpose – to help photographers achieve better organization, a simpler workflow, and more consistent edits.
The problem is that most photographers are using the program at the most basic level. Why? Because learning how to edit in Lightroom is usually the first priority. Learning the in’s and out’s of Lightrooms catalog and organization system becomes an afterthought.
At first, it’s not an issue. Eventually though, photographer’s will start to run into problems such losing edits, losing catalogs, repeating work unnecessarily, dealing with a slow program, and overall a lack of workflow and organization.
While a lot of mistakes can be made in Lightroom, the following five mistakes always seem to have the biggest impact!
The catalog system is the foundation of Lightroom. There are a lot of bells and whistles in this editing program, that not necessarily every photographer needs to understand or use. But understanding the Catalog system is crucial. The best way that I can describe the Lightroom Catalog, is by comparing it to a card catalog at a Library. Hence why there is a “library” module within Lightroom.
When you open Lightroom, you are working within a catalog. Everything you import into and organize within this screen, is stored within this specific catalog.
The top priorities for each catalog are:
The location where the catalog is saved (Hard drive, External, etc.)
How you’ll utilize each catalog (Yearly, Categorically, Business, Personal, etc.)
Backing up the catalog
Organization within the catalog (Collections, Keywords, etc.)
There is no absolute right or wrong way to use and organize catalogs. The most IMPORTANT aspect of catalogs, is:
Editing with anchor images
Using an organization system
Adding proper Metadata (Copyright, etc.)
Using Presets – Color and Data
And that leads us to…
If you’re a wedding photographer, then chances are for one event you are editing 500+ images on average. Even if you’re not editing in such large numbers, anchor images can still be extremely beneficial for achieving a consistent, beautiful gallery.
Let me explain. Anchor images are a selection of 1-2 images, in a set of similar images. These images are selected in advance, and then edited individually. The purpose here is that you can apply your general preset, adjust all settings as needed, move on to the next image, and then review the “selected anchors” as a whole.
These images should be edited as close to perfect as you can get. And overall, the gallery of selected anchor images should look consistent.
Select anchors from Primary & Secondary photographers
Select anchors throughout the entire gallery
Flag, Star or Color Code
Review for consistency
While it may feel like editing anchors adds time to the editing process, it should actually allow you to speed up your workflow. The key is in selecting anchors that best represent that particular set of images. From here, editing the remainder of the wedding should relatively be a breeze!
Remember how I mentioned that Library was like a Card Catalog used in Libraries? Imagine walking into a library, full of books and you have one in particular you’d love to read. You walk up to the front desk, and the librarian points to the stack of books lining the walls, and tells you to start searching (basically, good luck.)
Talk about a waste of time and frustration.
As a photographer, there are going to be times when you need or want to quickly locate an image. If this occurs within Lightroom, it’s most likely due to the need to re-edit, convert to Black and White, or re-export with different settings.
Having a detailed organization system will allow you to do several things:
Identify which catalog the image is located in
Search by folder, collection or collection set
Search by keyword
Search by metadata
Search by filters (Flags, Stars or Colors)
There are a variety of different ways to organize within (and outside of) Lightroom. At first, you may have to just experiment to find a method that works best for you and your business – but then, stick with it! Consistency is key to organization.
Changing metadata on images can feel a little overwhelming, but it’s definitely a must!
First, it’s important to know what Metadata is currently on your images and how to view it. This information can be found in the right tab, in Library mode. Some metadata information you may find here:
Capture Time & Date
Dimensions, Camera & Lens Information
Some of the above information is already pre-determined such as Camera & Lens information. Some of it can be changed, such as Capture Date & Time. And other metadata needs to be added, such as Copyright and Creator.
So why does this matter?
Pre-determined metadata is very helpful for locating and editing images within Lightroom. It’s important to understand this information in order to be able to use it properly.
Metadata that can be changed is useful if you forgot to update information on your camera (such as the time stamp when shooting with another photographer.)
And copyright information that needs to be added is essential to help prevent images from being shared, printed or altered without permission. Obviously not a guarantee, but it’s always important to have your copyright information stored on your images.
Want to update this information quickly and efficiently? Create a Metadata Preset and apply on import!
Last but certainly not least important – Presets. When you hear “Preset” you probably think, a purchased preset that adjusts settings within the Develop module, such as Mastin Labs, Noble Presets, etc.
Presets are more than just applying color in Lightroom. Presets are any “pre-determined” settings that help you speed up your workflow. They can be used and created for color adjustments, import settings, export settings and Metadata.
Using color presets correctly, goes way beyond a preset that you purchase from another company.
Color presets can and should be adjusted for personal preference. Color presets should be created for different editing situations – indoor versus outdoor. They should also be exported, saved and reviewed as needed.
I’ve heard photographers say that they “don’t like Presets” so they don’t use them. The reality is, that presets are just a way to save adjustments you almost always make to an image, and apply them with one click, thus saving time and energy!
Understanding Lightroom is so beneficial for managing your workflow and your time, but also for managing your sanity. When you know and understand a program you’re working with almost every day, there’s no longer room for error (and anxiety!)